Statutes

ISEG - International Society for Energy Geostructures

Department of Structural, Geotechnical & Building Engineering, Corso Duca degli Abruzzi 24
Politecnico di Torino, Torino, Italy 10129

Tax code: VAT 97916700012

Phone: +39 011 090 4909
E-Mail: secretary@energygeostructures.org

STATUTES OF THE INTERNATIONAL SOCIETY FOR ENERGY GEOSTRUCTURES

Article 1 - Name and Legal Form

The name of the association is "International Society for Energy Geostructures", and it is a non-profit international organization. The abbreviation is ISEG. The Statutes and any interpretation thereof shall be governed by the law of the country within which the official headquarters of the international society reside. Throughout these Statutes, the abbreviations "ISEG" or "International Society" are used.

Article 2 - Purpose and Objectives

The purpose of the ISEG is to promote and facilitate international collaboration in the field of shallow geothermal energy in the form of energy geostructures. The main objectives of the Association include:

To encourage international collaboration and exchange of ideas and information between individuals and entities interested in the development of energy geostructures.
To build a multidisciplinary network among scientists, researchers, developers, users, clients, suppliers in the sectors of energy engineering, mechanical engineering, structural, geotechnical and building engineering, thermo-hydrogeology and other relevant stakeholders.
To organize conferences, workshops, webinars, training schools and other events to share knowledge and foster research collaborations.
To encourage teaching, research and advancement of knowledge on energy geostructures and promote high standards of professional practice.
To promote the adoption of the technology and to foster a large-scale implementation of energy geostructures.
Produce dissemination content for various media.
To develop educational programs and materials to advance knowledge and disseminate the adoption of energy geostructures and their acceptance in the renewable energy sector.
Continue the training/education/communication/dissemination activities of previous projects on energy geostructures and leverage collaborations with aligned organisations.

Article 3 - Official languages

The official language of the International Society is English. All communications from the Secretariat shall be in English. The language for international events shall be English, while other languages may be adopted for national or local events.

Article 4 - Membership

Membership of the International Society shall consist of Individual or Associate Members who share the goals in Article 2 and pay fees to the ISEG.

Individual Members are individuals that contribute to the advancement of the International Society's objectives and have the right to vote at the General Assembly.

Associate Members are associations, companies, and other collective bodies that support the activities of the International Society but do not have voting rights.

Members shall be admitted upon approval of their application, in accordance with the procedures set by the Executive Board. All members must pay an annual membership fee, the amount of which is determined by the Executive Board.

Article 5 - General Assembly

The General Assembly consists of all Individual and Associate Members of the International Society. The General Assembly shall meet at least once a year, and extraordinary meetings may be called by the Executive Board or upon request of at least one-third of the Individual Members.

A quorum for the General Assembly shall be a majority of Individual Members. Decisions shall be made by a majority vote of those present, unless otherwise specified in these Statutes. The General Assembly duties shall include:

Electing the President, the Vice-President and the members of the Executive Board.
Approving the budget and financial statements.
Amending the Statutes.
Determining the overall direction and activities of the ISEG.

Article 6 - Executive Board

The Executive Board shall consist of 6 to 15 members, elected by the General Assembly for a term of four years, including the President, the Vice President and the Secretary General.

The Executive Board is responsible for the day-to-day management of the International Society, including:

Implementing the decisions of the General Assembly.
Managing the finances and resources of the International Society.
Organizing events and activities.
Reporting to the General Assembly on the progress of the ISEG.

To ensure continuity and institutional memory, the election of Executive Board members shall be conducted in two phases: approximately 50% of the Board shall be elected every two years, with each member serving a full term of four years.

Article 7 - Officers

The officers of the Association shall include:

President: The President represents the ISEG and is responsible for its overall leadership.
Vice President: The Vice President represents the ISEG and is responsible for its overall leadership in the absence of the President.
Secretary General: The Secretary General is responsible for the administration and documentation of meetings and activities and for managing the financial affairs of the ISEG. The Secretary General is appointed by the President, in the person of one of the ISEG members, and remains in office for as long as the President, and automatically ceases to hold office if the President's term of office is interrupted for any reason; the appointment may also be revoked by the President himself.

Officers shall be elected by the General Assembly for a term of four years and can be re-elected. Any Executive Board member may be appointed for other offices to carry specific responsibilities upon need and within the term of office.

Article 8 - Advisory Committee

The Advisory Committee shall consist of up to 6 members to serve as a parallel body to the regular operations of the International Society, providing expert consultation, guidance, and recommendations on various matters related to the International Society's activities and strategic direction. The committee's role is advisory in nature, and it is tasked with offering suggestions and insights to the governing bodies of the association, without direct involvement in decision-making or management. Members of the Advisory Committee are appointed based on their expertise and experience by the Executive Board for a term of four years, and they will meet as needed to discuss and advise on key issues facing the association.

Article 9 - Financial Management

The financial year of the International Society shall run from January 1 to December 31.

The financial resources of the International Society shall be used solely to further the purposes of the ISEG.

The Secretary General shall present an annual financial report to the General Assembly.

Article 10 - Amendments of Statutes and by-laws

These Statutes may be amended by a two-thirds majority vote of the General Assembly, subject to compliance with relevant national and international regulations.

These Statutes shall be implemented by means of By-laws approved by the General Assembly, and through Guidelines prepared by the Board. In case of any contradiction between the provisions of Statutes, By-laws, and Guidelines, By-laws shall prevail over Guidelines, and Statutes shall prevail overall.

Article 11 - Duration

The ISEG is established for an indefinite period.

Article 12 - Dissolution

The ISEG can be dissolved or liquidated only by a resolution passed by at least two-thirds of voting at the General Assembly. In the event of dissolution, the assets of the ISEG shall be transferred to one or more organizations with similar purposes, as decided by the General Assembly.

Signed:

Tony Amis
Marco Baria
Sébastien Burlon
Soren Erbs Poulsen
Iulia Prodan
Alessandro F. Rotta Loria
Francesco Cecinato
Diana Salciarini
Alice Di Donna
Alessandra Insana
Hussein Mroueh
Guillermo Narsilio
Rao Martand Singh
Donatella Sterpi
Melis Sutman
Ana Vieira